Automate your entire
Invoice-to-pay process with weaver
Intelligent AP Automation
From multi-format invoice capture to 3-way matching, approvals, and posting back to ERP — Weaver Intelligent AP Automation helps finance teams cut processing time, reduce errors, and gain full control and visibility across every invoice.
Everything you need for modern AP automation
Weaver connects invoice capture, business rules, workflow, and ERP integration in one unified, low-code platform — giving finance and procurement teams a single source of truth.
Intelligent invoice capture
Capture invoices from email, portal upload, scanners, or e-invoice feeds. AI accurately reads headers, line items, taxes, and payment terms — across multiple languages and formats.
- Supports PDF, image, scanned, and structured formats
- Auto-recognizes vendor, PO number, tax, and currency
- Confidence scores and validation rules reduce manual key-in
Smart 2- & 3-way matching
Automatically match invoices to purchase orders and GRNs based on configurable tolerance rules — quantity, price variance, tax, and freight — with clear exception handling.
- Configurable variance thresholds by vendor, category, or company
- Partial delivery and multi-PO support across cost centers
- Exception routing to procurement, warehouse, or requester
Configurable approval workflows
Route invoices for approval based on organization structure, budget, project, or spend policy. Support parallel, sequential, and conditional approvals across entities
- Multi-level approvals with substitution and escalation
- Mobile & email approvals with full audit trail
- Integrated with Weaver digital workplace and chatbots
ERP & banking integration
Validate master data and post AP entries back to your ERP. Generate payment batches and support integration with banks, shared service centers, and e-payment platforms.
- Bi-directional sync with leading ERPs and local systems
- Standard and custom interfaces (API, file, message queue)
- Supports multiple legal entities, currencies, and tax regimes
Controls, audit & compliance
Enforce company policies, reduce fraud risk, and maintain full traceability for internal and external audits with a digital audit trail across the AP lifecycle.
- Role-based access control and segregation of duties
- Versioning and tamper-proof logs for every change
- Configurable retention, archiving, and export for auditors
Analytics & continuous improvement
Monitor AP performance with dashboards and drill-down reports. Identify bottlenecks, negotiate better vendor terms, and optimize cash flow with actionable data.
- Cycle time, touchless rate, exception trends by entity
- Cycle time, touchless rate, exception trends by entity
- Self-service reports for finance, procurement, and management
Built for finance, procurement and shared services
Weaver Intelligent AP Automation can be deployed as a standalone AP center of excellence or as part of your broader digital workplace, supporting different operating models and maturity levels.
End-to-end AP scenarios we cover
- PO-based and non-PO invoices across direct, indirect, and service spend
- Centralized, decentralized, and hybrid AP operating models
- Shared service centers supporting multiple business units and countries
- Vendor portals, statement reconciliation, and dispute management
- Local e-invoicing and tax requirements (where applicable)
Core use cases by persona
- CFO: Improve working capital, reduce cost per invoice, and gain real-time spend visibility.
- AP Manager: Standardize processes, reduce backlogs, and manage exceptions in a single view.
- Procurement: Enforce PO compliance and strengthen vendor relationships with on-time payments.
- IT: Integrate with existing ERP, HR, and DMS using secure APIs and low-code tools.
Designed for complex, multi-entity organizations
Whether you operate in one country or across multiple markets, Weaver supports large invoice volumes, multiple legal entities, and complex approval matrices.
Manufacturing & Industrial
Handle high-volume PO invoices with frequent partial deliveries and complex GRN matching.
- Support for multiple plants, warehouses, and cost centers
- Integration with production, inventory, and logistics systems
Government & Public Sector
Strengthen financial governance, auditability, and transparency while reducing manual paperwork.
- Approval workflows aligned with public sector regulations
- Traceable funding and project-based spending control
Services, Hospitality & Retail
Manage decentralized spend, many locations, and large numbers of vendors with ease.
- Store or branch-level invoice capture and approvals
- Spend analytics by outlet, brand, or region
Energy & Utilities
Manage long-term contracts, complex tariffs, and service-based invoices for large projects.
- Project- and asset-based coding for invoices
Healthcare & Education
Standardize AP processes across hospitals, clinics, campuses, and departments
- Multi-entity support with central finance oversight
Conglomerates & Groups
Provide group-wide visibility while allowing each subsidiary to keep its own ERP.
- Group-level dashboards and shared services support
Rapid, low-risk rollout with a proven approach
Weaver combines a standardized implementation framework with low-code configurability to deliver quick wins — while ensuring that your specific policies, controls, and local compliance needs are fully addressed.
Discovery & design
Assess your current AP process, ERP landscape, and policy requirements. Define priority use cases, entities, and integration scope.
Configuration & integration
Configure invoice capture rules, workflows, and business rules. Build connectors with ERP, DMS, HR, and banking systems using APIs or file interfaces.
Pilot & training
Run a controlled pilot with selected entities. Fine-tune rules, train AP users and approvers, and validate end-to-end scenarios with real data.
Rollout & optimization
Scale to additional entities and countries. Monitor KPIs, optimize workflows, and gradually increase touchless invoice rates with AI recommendations.